Leasing a copier is a good idea for a business that is financially stable and one that has consistent photocopying needs. When you lease a copier, the monthly fee is fully tax-deductible, meaning you can pay for it out of your company’s taxable profits.
The other aspect of the cost-effectiveness of leasing is the fact that there is no substantial initial outlay, unlike buying a copier. Because leases are over a longer period of time than rentals, leasing a copier also works out much cheaper when compared to renting. Most copier lease deals also include maintenance packages that encompass servicing costs and general maintenance. This means that the only extras you’ve got to buy are things like ink and staples.
A low volume copier costs around $75 per month while a high-end copier can cost you around $750 per month. If you add supplies to your lease, it will cost you around 1 penny per black and white copy. A lot of copier contracts offer a $1 buyout at the end of your lease term.
A lot of people are asking if it is better to lease or buy a copier. Both have their advantages. One advantage is avoiding obsolescence. Leasing equipment is an easy way to avoid any obsolescence, which is a major concern for most companies. Businesses that only need basic printers and copiers are usually less affected by obsolescence than those that rely on highly specialized printers with specific high-tech features.
Another advantage is low upfront costs. Leasing not only allows businesses to have printers with low upfront costs, it also helps preserve credit. A lot of small businesses have limited access to credit and they want to avoid using it whenever possible, and leasing an equipment is one way to do that.
One notable advantage of leasing a copier is that you won’t experience any hassle. When a company leases copiers or printers, there is no resale or disposal hassle. Leasing is also known to be very convenient because most equipment providers offer maintenance plans, which can be included in the lease itself or paid for separately. Businesses with limited IT staff usually choose to lease for maintenance purposes alone.
However, buying also has its perks. Purchasing a copier is less expensive. It is always less expensive in the long run to buy a printer or copier than to lease one. Some companies want to minimize the amount that they pay in interest for services and goods, so they opt for buying a copier instead of leasing one.
Another advantage of buying a copier is you can recoup your investment. Even though the printer is a depreciating asset, a used printer or copier can be sold if it is no longer needed, but a leased copier or printer cannot. When you buy a copier or printer, you do not have to worry about contracts. When a company buys a printer, it is not locked into a contract with a third-party provider.
The maintenance is also flexible. A leased printer is the property of the lessor which means that the lessee is not contractually allowed to perform any kind of maintenance unless it is done by the lessor. This puts the lessee at the mercy of the lessor when something goes wrong. When a company owns a copier or printer, the manager or owner can hire the tech of their choice to service company printers without outside approval or hesitation.
Copiers come in different price ranges. A black and white and color copier costs around $300 to $2,500. A black and white MFP or copier desktop costs around $500 to $2,100. A color desktop MFP copier costs around $800 to $2,600 and a business class MFP or copier costs around $2,000 to $11,000.
If you choose to lease a copier, how does it work? Well, the average copier lease agreement ranges between one year to five years depending on the way that you outline your contract. During this period, you will be able to make minor changes to your lease agreement like lowering the minimum copy requirement or ending the contract before it expires.
If you need a copier in New York, you can contact your local leasing company for New York copier leasing services. They can assist you with any questions that you may have about the copier lease service in New York.